Paycheck Calculator Work Hours — FAQS

Frequently Asked Questions

Find quick answers about how the app works, how to track work hours, manage multiple jobs or workers, create PDF reports, use backups, and customize your settings.

How do I get started?

This app helps you keep your worked hours, salary, overtime, breaks, expenses, and taxes organized in one place.

To get started, create a new record from the main screen. You can fill in any fields you want, such as name, date, start time, end time, hourly rate, and any other details you want to save.

You can also add overtime, breaks, expenses, or taxes if needed. None of these fields are required, so you can keep things simple or make your records as detailed as you want. When everything is ready, tap Save.

//SCREENSHOT CREATE RECORD//
Can I use the app for just one job?

Yes. You can use the app in a very simple way to manage one job and keep all your records together from the main screen.

Can I use the app for multiple jobs, projects, clients, or workers?

Yes. The app is also designed to help you organize different profiles separately.

Open the side menu and go to the Jobs section. The first time you open it, you can rename that section however you want. For example, you can rename it as Jobs, Projects, Clients, or Workers, depending on how you want to organize your records.

Inside that section, you can create different profiles and save details such as name, hourly rate, overtime rate, and other settings for each one.

//SCREENSHOT CREATE PROFILE//

Then, when you create a new record, you can assign it to the profile you want.

//SCREENSHOT ASSIGN PROFILE//

Later, you can use the filter button at the top of the screen to filter by job, project, client, or worker, view hours and earnings separately, and create PDF reports with those filtered results.

//SCREENSHOT MAIN SCREEN HIGHLIGHTING FILTER//
//SCREENSHOT FILTER MENU//
Examples of how you can use it
  • One single job: Keep all your records together in one place.
  • Multiple jobs: Create one profile for each job and assign records separately.
  • Projects or clients: Rename the section and keep worked hours separate for each project or client.
  • Company with workers: Rename the section as Workers and manage each employee separately.
How do I copy or duplicate records?

Press and hold a record to duplicate it or copy it to other dates.

This is especially useful when you work similar shifts and want to save time instead of creating the same record again from scratch.

//SCREENSHOT COPY RECORDS//
How do time filters work?

On the main screen, you can filter records by time range.

You can choose daily, weekly, biweekly, monthly, or even a custom date range.

//SCREENSHOT TIME FILTERS//

This helps you view only the records inside the selected period, together with the worked hours, overtime, and earnings for that range.

How do filters by job, worker, client, or project work?

Use the filter button at the top of the screen to filter your records by job, worker, client, or project.

This lets you see only the records related to that specific profile and check worked hours, overtime, and earnings separately. It also makes it easier to create PDF reports with more specific data.

//SCREENSHOT MAIN SCREEN HIGHLIGHTING FILTER//
//SCREENSHOT FULL FILTER MENU//
How do PDF and Excel reports work?

Once you have filtered the data you want to export, tap the printer button on the main screen.

//SCREENSHOT HIGHLIGHTING PRINTER//

From there, you can choose the date range you want to include and how to group your records, for example by days, weeks, or months.

//SCREENSHOT EXPORT PDF REPORT//

At the bottom of the screen, you can also customize the report layout, choose which jobs, workers, clients, or projects to include, and select which columns should appear in the final document.

Can I customize the PDF report?

Yes. From the Reports tab, you can customize the PDF report to better fit your needs.

For example, you can make the report look more like an invoice or a payslip, add company details, include your logo, and show only the information you want.

//SCREENSHOT CUSTOMIZE DATA//

You can also change the report background to give it a more professional or personalized look.

//SCREENSHOT CUSTOMIZE BACKGROUNDS//
How do expenses work?

In the side menu, you will find an Expenses section.

From there, you can create, edit, or delete the expense categories you use. The app includes some standard expenses by default, but you can change them or create new ones based on your needs.

//SCREENSHOT EDIT EXPENSE CATEGORY//
How do backups work?

Go to Settings > Backups to create and restore backups so you do not lose your data if you change devices or if something unexpected happens.

We strongly recommend enabling automatic backups to better protect your records.

//SCREENSHOT BACKUP SCREEN//
Backup options
  • Create manual backup: Creates a .json file with all your data so you can save it wherever you want.
  • Restore backup: Lets you select a backup file and restore all your saved data.
  • Automatic backups: You can set daily, weekly, or monthly automatic backups.

For extra safety, it is best to choose a cloud-synced folder such as Google Drive, OneDrive, or iCloud.

//SCREENSHOT AUTOMATIC BACKUP SETTINGS//
What can I change in Settings?

In the Settings tab, you will find several options to adapt the app to the way you work.

For example, you can change the first day of the week, the currency, the currency format, the 12-hour or 24-hour time system, and other personalization options.

//SCREENSHOT SETTINGS SCREEN//
Can I get help through WhatsApp?

Yes. From the side menu, you can access the WhatsApp help option to contact us in a faster and more direct way.


Still need help?
Contact us at info@trascostudios.com